Collection and use of personal data

Vanderlande collects personal data about its (potential) clients, business relationships, candidates and employees, social media followers, website visitors, physical visitors to our local sites and visitors to our activities around the world. (Vanderlande does not knowingly attempt to solicit, receive or process information from children except as necessary for long-term or short-term stays and to provide mobility-related support for our employees.) We use this information to provide necessary information to the correct customer contacts and other parties related to our goods and services. Vanderlande does not sell personal data to third parties and will only share it with third parties who facilitate the provision of Vanderlande services.

Use of our websites and cookies

Purpose: When you use the Vanderlande website, the Vanderlande website automatically collects certain information and stores it in log files. We use this information to design our website to better meet the needs of our users. We may also use your IP address to diagnose problems with our servers and administer our website, analyze trends, track visitor activity and collect broad demographic information to help us determine visitor preferences. The Websites also use cookies and web beacons. They do not track users when they move to third-party websites or serve them targeted advertising, and therefore do not respond to Do Not Track (DNT) signals. You also need to provide certain types of data to receive the Vanderlande newsletter. This data will be used to send you the free email newsletter and to contact you (if applicable). At all times you are able to unsubscribe from our newsletter via one simple mouse click.

When you visit our websites, we place cookies and other similar technologies on your browser or device that help us to enable the technical and functional management of our websites (including ensuring information security), to improve the design and performance of our websites and to better understand visitors’ behaviour on our pages. These cookies and other similar technologies may collect information such as your IP address, your operating system, your browser type and your device type (e.g. PC, smartphone). Our Cookie Policy can be found here. We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services. The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission. This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages. You can at any time change or withdraw your consent from the Cookie Declaration on our website.

Types of data: The information we collect when you are using the Websites may include Internet Protocol (IP) addresses, the region or general location from which your computer or device is accessing the Internet, browser type, operating system, and other information about website usage, including a history of the website pages you have viewed. To receive the newsletter you must provide at least the following data: company name, first and last name, email address, area of interest. If you request Vanderlande to provide information, make contact or schedule an appointment with you, you will need to provide at least the following personal data via the online contact form in order for this request to be processed: company, first and last name, email address. Depending on your request or question, you may also be asked to provide the following personal data: role, telephone number (if you wish for Vanderlande to call you).

Legal basis: Vanderlande has a legitimate interest in understanding how members, customers and potential customers use the Websites. This assists us with providing more relevant information on our products and services, with communicating value to our sponsors and corporate members, and providing appropriate staffing to meet member and customer needs.

Physical visits on site

Purpose: When you visit our offices, you should be aware that we may ask for your personal data in order to issue you with a personalised badge that will allow you access to our offices. We may also use CCTV systems (or other video equipment) to record specific areas of our premises. Where we use such video equipment, we will post warning signs to ensure that you are aware that we are recording images or video. Our Veghel Campus Access Control Policy (VCAC), or at least parts of it, will be applicable in more Vanderlande sites. Our customer reception process includes stringent access control to enable visitors gaining a better customer journey and feel safe. It helps Vanderlande to guarantee employees and visitors safety at Vanderlande sites and enables public services to act adequately in case of emergency.

We need to process your data to maintain the safety and security of our employees, visitors, guests and our property and assets, to protect the legitimate interests of Vanderlande, such as investigating non-compliance with our policies and procedures, possible criminal activity (e.g. suspected theft of company or personal property), and other incidents or accidents at our premises and to initiate disciplinary and legal processes and procedures, including the preservation of evidence and the disclosure of recordings for the purpose of legal claims and proceedings.

We also needs your data for the following purposes:

Types of data: When we provide you with a personalised badge that gives you access to our offices, we generally ask for your name and details of your visit. When using CCTV systems, we process video recordings of you (for example, your image as captured on the CCTV system).

Legal basis: Vanderlande has a legitimate interest to protect certain fundamental rights, such as the right to liberty and security, the right to ownership and property, and the right of defence.


Purpose: Vanderlande takes the hiring process of applicants very serious. The primary objective is the find the best possible candidate who will be able to fulfil the job requirements with competence and pleasure for a specific vacancy. We want to execute this process as fair as possible and in compliance with data privacy laws like GDRP. Therefore, below topics inform you about additional selection process steps.

Screening: In order to comply with our legal obligations Vanderlande is obligated to screen job candidates whether they are registered on anti-terror lists, like the EU terror list (European Union Enhancements list). As this implies special personal data, Vanderlande has contracted external partners to screen persons against several international terror lists. Candidates who fail this obligatory external background check will be rejected for the position in scope. When applicable, upfront we do confirm to an applicant a screening is part of the selection process. Of course, we will not hold information about criminal convictions as a company.   Yet, as required by the European Commission and local anti-terror laws and anti-money laundry regulations, Vanderlande needs to take adequate precautions. In some specific industries such as the aviation industry, overlapping organisations like IATA, require Vanderlande to check job applicants before finalizing the hiring process. This might be involving you in a screening against multiple anti-terror lists, executed via external partners, who act as independent controller. As such we will not be informed about the exact list that resulted in a positive match with a list of such a candidate. This enables Vanderlande to reject a candidate and remain compliant with the legal obligations without the processing of any special categories of personal data. We will only collect this information if it is appropriate given the nature of your role and where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations, provided that we act in line with our Data Protection Policy. We may collect this information as part of the recruitment process or we may be notified of such information directly by you in the course of you working for us. 

 Some relevant regulations we are referring at are:

Legal basis: When you apply for a job at Vanderlande via our applicant website, you will be asked to provide us your consent, for example for storing your personal candidate home account details, as we respect the privacy of our job candidates. This Privacy Notice sets forth how we will use the information we obtain when you do apply for a position through our career site and your personal candidate home account. We also need your personal data to perform a contract to which you are subject, or to take pre-contractual steps at your request, our legitimate interest, in particular our necessity to conduct business in a responsible manner and in line with local laws and regulations as well as to protect fundamental rights or our need to comply with legal obligations we are subject to. We kindly encourage you to keep your home account and your application profile data up to date. Also during the application process we kindly request your consent for the following:

Data subject requests

Purpose: If you want to exercise your privacy rights, ask us questions about our privacy practices, submit to us a privacy complaint or contact our Data Protection Officer, you can contact us and we’ll do our best to address your request.

Types of data: To verify you are the authorized person to submit a request we require, at least, the following information: your e-mail address, your relationship with Vanderlande and a copy of your ID might be asked to verify your identity (note: all IDs must have been redacted by requestor in order to only show relevant information, no social security numbers needed).

Legal basis: We process your personal data for the purpose of complying with the privacy and data protection laws and regulations we are subject to.

Vanderlande “the App”

Purpose: By downloading, accessing or using Vanderlande AR (the “App”) or any page of this App, you agree to the terms of this disclaimer. The contents of this App, including without limitation, all data, information, text, graphics, links and other materials are provided as a convenience to the users of our App and are for informational purposes only. The App contents are subject to modification, and Vanderlande Industries makes no representations or warranties regarding the accuracy of the information provided within the App. We are not responsible for any decisions made by the users of this App based solely on the information provided in the App.

To the maximum extent permitted by applicable law, in no event will Vanderlande Industries Inc., its employees, agents, officers, directors, parent companies or affiliates, be liable for damages of any kind, under any legal theory, arising out of or in connection with your use, or inability to use, the App, or any websites linked to it, including any direct, indirect, special, incidental, consequential or punitive damages, including but not limited to, personal injury, pain and suffering, emotional distress, loss of revenue, loss of profits, loss of business or anticipated savings, loss of use, loss of goodwill, loss of data and whether cause by tort, breach of contract or otherwise, even if foreseeable. If you are dissatisfied with any portion of the App, or with any of these terms of use, your sole and exclusive remedy is to discontinue using the App. The foregoing does not affect any liability which cannot be excluded or limited under applicable law.

Types of data: No personal data will be processed because all data will be received anonymously.